The legal obligation is yours. AttendIQ makes sure you can prove you met it - without digging through email inboxes or shared drives when an inspector arrives.
Right to Work is included on Essential from £4.50 / worker / month.
What an audit record looks like
Every record shows who checked it, when, and what the outcome was. Not a spreadsheet note. Not a remembered conversation. A named, timestamped confirmation stored against the worker record - available instantly if you are audited.
The risk
The Home Office can fine you up to £45,000 for each illegal worker if you cannot demonstrate a compliant Right to Work check was carried out. On a site with mixed nationality workers and high turnover, this is real exposure.
Passport scans sent to a shared inbox three years ago. The inbox was archived. The person who ran it left. Good luck finding it when you need it.
You have a photocopy but no record of who reviewed it, when, or whether they were satisfied it was genuine. That is not a statutory excuse.
A BRP or work visa has an expiry date. If it lapses and the worker is still on site, you have an illegal working situation even if the original check was clean.
How it works
AttendIQ does not do the check for you - that legal responsibility stays with you. What it does is make sure every check you carry out leaves a clear, verifiable record.
Choose from UK Passport, Irish Passport, BRP, ILR, Home Office Share Code, or Other. The form auto-sets the expiry expectation based on document type.
Photograph the document and upload it directly to the worker's profile. Stored encrypted in AWS, accessible instantly if you need it during an audit.
Set the expiry date for time-limited documents like BRPs and work visas, or mark as No expiry for British and Irish citizens. AttendIQ watches the date and alerts you at 90, 30 and 7 days.
Before saving, the admin ticks a declaration: "I confirm I have reviewed this document and I am satisfied this worker has the right to work in the UK." The record cannot be saved without it.
Supported documents
Construction sites employ workers from a wide range of backgrounds. AttendIQ handles the full range of accepted RTW documents.
Home Office share code integration is on the roadmap. When live, admins will be able to enter a worker's share code and date of birth and receive a real-time result directly from the Home Office - without leaving AttendIQ.
Goes further with access rules
On Essential, site access rules can automatically block a worker from clocking in if their Right to Work document has expired. No manual check needed at the gate. The system does it at every clock-in, for every worker, every time.
Plans
Foundation is free forever for qualification and skills tracking. Right to Work checks are an Essential feature.
Common questions
A Right to Work check is the legal process an employer must follow before a worker starts work in the UK. You must inspect an original document proving their right to work, take a copy, and keep it on file. Failing to carry out a compliant check can result in a civil penalty of up to £45,000 per illegal worker.
No - and it should not. The legal obligation to carry out the check sits with you as the employer. AttendIQ records that a named person carried out the check, stores the document, and creates a timestamped audit trail. If you are ever audited, you have a clear record. The responsibility and the judgement stay with your team.
UK Passport, Irish Passport, Biometric Residence Permit (BRP), Indefinite Leave to Remain (ILR), Home Office Share Code results, and an Other category for documents that fall outside those types.
AttendIQ sends expiry alerts at 90, 30 and 7 days before a time-limited RTW document expires. On Essential, the site access rules engine can also automatically block a worker from clocking in when their document has expired - no manual gate check required.
No. Foundation covers qualification and competency tracking - CSCS cards, CPCS, IPAF, and so on. Right to Work is an employment compliance obligation that sits on Essential, alongside clock-in, site access rules, and bans.
Yes, this is on the roadmap. The Home Office provides an online checking service where workers with pre-settled status, settled status, or a work visa can generate a share code. We plan to integrate so admins can enter the share code and date of birth and receive a real-time result directly from the Home Office without leaving AttendIQ.
Every check. Every worker. Every time. Named, dated, and stored where you can find it.