Record toolbox talks digitally. Track who attended. Build a topic library your whole supply chain can use. Generate the compliance evidence HSE inspectors expect, without the paper trail.
Book a DemoMost construction sites still run toolbox talks on paper sign-in sheets or, worse, not at all. The presenter delivers the briefing, passes round a clipboard, and the sheet disappears into a filing cabinet. When an HSE inspector asks for evidence six months later, nobody can find it. When an incident occurs and the investigation asks "was the worker briefed on this hazard?", the answer is usually "probably, but we cannot prove it."
Paper records are easy to lose, impossible to search, and give you no visibility across multiple sites. If you manage a supply chain, you have no way of knowing whether your subcontractors are actually delivering the briefings you require. And if a worker moves between sites, their attendance history does not follow them.
CDM 2015 Regulation 13 requires principal contractors to ensure that every worker receives appropriate site-specific information and instruction. The HSE expects to see evidence that this is happening. A missing toolbox talk record is not just an admin failure: it is a compliance gap that can lead to enforcement action.
AttendIQ replaces the clipboard with a digital toolbox talk system that records every briefing, every attendee, and every topic in one searchable platform. Here is what that looks like in practice.
Supervisors create a toolbox talk record from the mobile app or admin portal. Select the topic, add notes or photos, and the talk is timestamped with the site, date, and presenter. No paper. No scanning. No lost sheets.
Workers sign attendance digitally on the supervisor's device or their own phone. Every attendee is linked to their worker record, so you can see the full briefing history for any individual across every site they have worked on.
AttendIQ ships with a library of standard toolbox talk topics covering common construction hazards. Use them as-is, customise them with your own content, or create entirely new topics. Topics can be pushed to your supply chain so every subcontractor delivers the same briefing.
Every recorded talk generates a timestamped PDF with the topic, presenter, site, full attendee list, and any attachments. Export individual records or bulk-download by date range for HSE inspections and client audits. Records are stored for six years in line with CDM 2015 retention guidance.
The supervisor selects a topic from the library or creates a new one. They add any notes, photos, or risk assessment references relevant to the briefing.
Workers sign in digitally. The system links each attendee to their worker record, so the briefing appears in their individual training history automatically.
The completed talk is stored against the site and searchable by topic, date, presenter, or attendee. PDF exports are available instantly for inspectors or auditors.
Toolbox talks are not explicitly required by a single regulation, but they are recognised by the HSE as best practice for meeting your duty to provide information, instruction, and training under the Health and Safety at Work Act 1974 (Section 2) and CDM 2015 Regulation 13. In practice, most principal contractors require them as part of their site safety management system, and HSE inspectors expect to see evidence of regular briefings.
There is no fixed legal frequency, but HSE guidance recommends regular briefings. Most UK sites hold toolbox talks weekly or fortnightly, with additional ad-hoc talks triggered by incidents, near misses, new hazards, or changes to the work programme. AttendIQ lets you schedule recurring talks and track completion rates per site.
Yes. Subcontractor supervisors can record toolbox talks from the mobile app on site. The talk record, attendance list, and any attachments are visible to both the subcontractor admin and the principal contractor admin in real time. Subcontractor access to AttendIQ is free.
Each toolbox talk in AttendIQ generates a timestamped PDF record that includes the topic, presenter, date, site, a list of every attendee who signed, any photos or attachments, and a unique reference number. These records are stored against the site and can be exported in bulk or filtered by date range, topic, or presenter for HSE inspectors or client audits.
Yes. AttendIQ includes a library of standard toolbox talk topics covering common construction hazards: working at height, manual handling, electrical safety, fire prevention, COSHH, PPE, slips trips and falls, excavation safety, and more. You can use these as-is, customise them, or create your own topics from scratch.
See how AttendIQ makes toolbox talks trackable, searchable, and audit-ready across every site in your portfolio.
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