A complete daily sign-in and sign-out register for UK construction sites. Records workers, subcontractors, and visitors with time in, time out, induction status, and CSCS check. Print-ready.
Knowing who is on your site at any given moment is a fundamental safety requirement, not an administrative nicety. CDM 2015 places a clear duty on the principal contractor to manage the site safely, and that is impossible without accurate occupancy records. In an emergency, your site register is the only reliable basis for a muster - it tells you how many people should be at the assembly point, which names to call, and whether everyone is accounted for. A site register that is three hours out of date, or that only captures some workers, puts lives at risk.
Beyond emergency planning, a site register also provides legal protection. It is your contemporaneous record of who was on site on any given day - evidence that is often required in the event of a personal injury claim, an HSE inspection, or a dispute about hours worked. A paper register that is completed consistently and retained properly is a useful document. A paper register that is filled in retrospectively, left on a wet table, or signed by one worker on behalf of their whole gang is worth almost nothing. The register below is designed to be quick to complete and hard to sign off incorrectly.
Complete at start and end of each working day. Retain in site office. One sheet per day.
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Paper site registers are a legally defensible record only if they are completed accurately and in real time. In practice, three problems undermine them on almost every construction site.
A digital site register - where workers scan in with a QR code or a phone app - solves all three problems. Each worker signs themselves in with their own device. Records are stored in the cloud instantly. The site manager has a live view of who is on site from any device, anywhere. And in an emergency, the muster list is generated automatically with a single tap.
CDM 2015 does not specify a site register by name, but the duty on principal contractors to manage the site safely and maintain an accurate record of who is on site at any time is well established. In the event of an emergency, an accurate site register is essential for conducting a muster and accounting for all persons. Schedule 2 of CDM 2015 requires the principal contractor to have arrangements in place for managing the project, which in practice requires knowing who is on site at all times.
A site register should capture each worker's full name, company, trade or role, time in, time out, and a signature. Best practice also includes recording whether the worker has received the site induction and whether their CSCS card has been checked. For visitors, the company they represent and the purpose of the visit should also be recorded, along with whether they were accompanied at all times on site.
Site registers should be retained as part of the health and safety file for the project. General legal practice and HSE guidance suggests keeping them for at least three years after the project completes. Where a personal injury claim arises or an incident occurred during the project, the records may need to be produced as evidence, so secure long-term storage is advisable.
AttendIQ gives you a live site register that workers update themselves on their phone - with automatic muster lists, CSCS tracking, and a searchable archive of every day's attendance.